Accounting is the process of recording financial transactions pertaining to a business.

What is accounting?

As you can read in this Investopedia post

Accounting is the process of recording financial transactions pertaining to a business. The accounting process includes summarizing, analyzing and reporting these transactions to oversight agencies, regulators and tax collection entities. The financial statements used in accounting are a concise summary of financial transactions over an accounting period, summarizing a company’s operations, financial position and cash flows.

Who needs accounting?

All companies need accounting, but the period may be different, it can be monthly or yearly. A lot of Estonian service providers include accounting in the monthly fee. Unfortunately, his fees were to high for my company. At the end I found a service provider that said me that because the small number of invoices I didn’t need monthly accounting, the yearly accounting was enough. It is my service provider now.

Meanwhile, what can I do?

It was a good new, I could save some money monthly, but I wanted to know some financial information about my company. So I started to do my self a very simple accounting using Google Drive. I have learned accounting when I studied an IT degree first and later when I studied a company management degree, that I haven’t finished.

At the same time I was looking for a simple tool to do accounting, I found a tool created for Estonian startups and SMEs, it is called e-Financials:

The first year is free but then you have to pay a monthly fee, firstly 5€, later 9€. But using it you don’t have to pay for the annual report it is created automatically using this tool.

You can test it using the demo environment. So I tested and I realized that it is too complex for the first financial year of my company, may be I will use it next year.

Then I found a website called Excel Skill, they have a lot of Excel templates, some of them designed for accounting.

I purchased one of these templates and some months later I still think that it is the best tool for my small company. Once a month I enter my company data (invoices, bank statements, …) and I check if it matches the bank account balance.

Top photo by Kelly Sikkema on Unsplash

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